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Constitution & By-Laws
ARTICLE I :
NAME
This organization shall be known as "Yucaipa Region Junior All-American Football Inc.", a non-profit organization incorporated in the state of California.
ARTICLE II :
OBJECTIVE
The purpose of this organization is to build character in the youth of the participating community, inspire the ideals of good citizenship, good sportsmanship, honesty, loyalty, courage, respect, and fellowship, and to keep the welfare of the players foremost and free of ambition for personal glory.
ARTICLE III :
STATEMENT OF PRINCIPLE
SECTION 1:
1.0: To allow youths, who may never play high school or college football, an opportunity to learn the fundamentals of the game.
1.1: To allow youths, who may never have an opportunity in high school or college, a chance to participate in a cheerleading program.
1.2: To teach sportsmanship, love of the activity and the skills necessary to participate fully and competitively in a program designed to strengthen the individual youth both physically and mentally.
1.3: To generate safe play by encouraging youths to play only in their weight and age division.
1.4: To encourage scholastic achievement and stress the importance of such throughout the duration of the season.
1.5: To place the safety and well-being of the youth first and foremost.
ARTICLE IV :
DEFINITIONS
1: Board of Directors: Members of the "Yucaipa Region Junior All-American Football, Inc." program who are elected once per year by general election and whose responsibility it is to oversee the general welfare of the youths involved in the program, the welfare of the chapter and uphold the integrity of Junior All-American Football, the Southern California Football Conference and the Chapter.
2: League: Reference to the Yucaipa Chapter.
3: Board: Reference to the Board of Directors.
4: Member: Parent, guardian, or board approved volunteer.
5: Player: Youth fully registered and certified per Y.J.A.A.F. and Conference.
6: Quorum: 7 members of the board.
ARTICLE V :
MEMBERSHIP
SECTION 1: ELIGIBILITY
1.0: Any parent or legal guardian of a youth participating in the league is a member unless the member has been suspended or terminated, then article V, sections 3.16 and 3.18 would apply.
1.1: Any person residing within the boundaries of the league, or outside the boundaries with reasonable cause, interested in active participation in the league or its function may apply to become a member.
SECTION 2: MEMBERSHIP
2.0: Any person interested in furthering the objectives of the league and not meeting the requirements of Article V, Sec. 1.0, may become a member upon making an application in writing, receiving board approval of two-thirds majority of the board present at a regularly scheduled board meeting.
2.1: The Secretary shall keep and maintain the roll of membership to qualify members for voting.
2.2: Membership shall entitle members the right to vote during the annual meeting, to serve on committees, and to participate as a volunteer in functions.
2.3: Members requesting league information must do so in person at a regularly scheduled board meeting. Initial request must be in writing. Disclosure is subject to board approval.
SECTION 3 : SUSPENSION\ TERMINATION OF MEMBERSHIP
3.0: The board, by a two-thirds vote of a quorum present at any duly constituted board meeting shall have the authority to suspend or revoke the membership of any member, when the conduct of such person is considered detrimental to the best interests of the players, the league, or J.A.A.F.
3.1: The commissioner, or his designated appointee, shall have full authority to place any member on suspension if, in his
judgment, said member is alleged to have engaged in any behavior which could jeopardize his membership as described in Article V, Section 3.0.
3.2: Suspension placed upon any member shall constitute immediate cessation of all functions by that individual directly associated to activities on the practice or playing field. Notice shall be verbal, with two other board members present as approving witnesses.
3.3: The commissioner has full authority to place a board member on suspension, following the guidelines as described in Article V, Section 3.1 & 3.2.
3.4: When charges are brought upon any member, that member shall be placed upon immediate suspension, pending a review by the commissioner, head athletic director or cheer coordinator. Such review shall constitute an interview of the individual registering the complaint to determine the validity of the charge. Such interview shall occur within 72 hours of the occurrence or all charges shall be declared unfounded, with suspension and its restrictions lifted.
3.5: Records of all suspension reviews shall be kept by the commissioner, head athletic director and the cheer coordinator for the remainder of the season. Such record shall not be a matter of public record during the suspension stage.
3.6: Complaints or charges shall be judged on a case by case basis.
3.7: Once a charge has been declared unfounded, it shall not be open for review again and shall not be a matter of public record. However, record of the charge shall be kept as described in Article V, Section 3.5.
3.8: Once a charge has been declared valid by the commissioner or his designated appointee, he shall call for an emergency meeting of the board to be scheduled within 72 hours from the time the offense occurred to address the charge to determine whether a hearing with the alleged present shall be necessary.
3.9: Upon board approval, a warning may be issued in lieu of a hearing. Such warning shall be issued verbally by the commissioner or his designated appointee with two (2) other board members present as witnesses.
3.10: Should a hearing be deemed necessary, the member shall be notified in writing seven (7) days prior to said hearing. The notification shall include only the general nature of the charges, the date, time and location of the hearing, and shall caution the members to prepare themselves sufficiently to address the charges. Such notification shall be by certified mail or in person by the commissioner or his designated appointee with two (2) other board members present as witnesses.
3.11: Should the member fail to attend the hearing, the member shall be subject to any and all penalties prescribed by the board. All decision shall be final. No appeal will be allowed.
3.12: Such hearing shall constitute a duly constituted board meeting.
3.13: In the case of a complaint registered against a board member, such board member may waive the seven (7) day period of notification to accommodate their responsibilities with the league and not jeopardize the operation of the league.
3.14: The board shall vote as described in Article V, Section 3.0 and shall determine the nature of the penalty. All records of the hearing board shall be documented and added to the minutes of the next regularly scheduled board meeting.
3.15: Any member suspended must reapply for membership before they can be reinstated as a member. Such application must state that the individual has had their membership suspended, the year the action took place and the nature of the charges. Failing to disclose this information on the application is just cause for denial of membership for the upcoming 24 months.
3.16: Termination shall constitute non-participation by the individual in the league indefinitely.
3.17: Secretary of the league shall keep and maintain a list of all members suspended or terminated within the last 24 months. Such list shall be available to board members only.
3.18: Suspension shall constitute non-participation by the individual in the league for 24 months, and after 24 months, section 3.15 applies.
ARTICLE VI :
MEETING OF THE MEMBERS
SECTION 1: ANNUAL BOARD ELECTION
1.0: The annual election of the members of the league shall be conducted each year at a location and time to be determined fourteen days in advance. The meeting shall take place no later than the first week of November. During the September board meeting the board shall appoint a committee to oversee the chapter's annual election. The committee will be responsible for establishing the record keeping and vote counting procedure.
1.1: The purpose of the annual meeting will be to nominate the board of directors. The board of directors shall be nominated and elected by members only, the election to take place no later than the last regularly scheduled game of the season.
1.2: Nominations will be limited to only those individuals who are current members of the league, meeting all requirements as established under article V, "membership."
1.3: All members shall be notified prior to the date of the annual election of the date, time, and location of the annual election.
1.4: 10% of current members must vote to elect the board.
1.5: Nominations will be open throughout the election process.
1.6: All members wishing to serve as board members shall submit in writing a proclamation of self-nomination or be submitted by another member and acknowledged in writing by the nominee. Any nomination for a board position must be in writing.
1.7: Candidates for election / re-election need not be present at the annual meeting to be elected.
1.8: On election day, no literature concerning the vote, other than the ballots, shall be dispersed to eligible voters.
1.9: Robert's Rule of Order shall govern the proceedings of the annual meeting, except where same conflicts with league's by-laws. The league's by-laws shall supercede in the event of any conflict.
ARTICLE VII :
BOARD OF DIRECTORS
SECTION 1: FUNCTIONS
1.0: The management of the property and affairs of the league shall be vested in the board of directors.
1.1: The board of directors shall operate within the bounds of the by-laws of the league.
1.2: Establish and appoint committees, comprised of registered league members, empower them with such authority as deemed necessary to accomplish the goals of such committee as established by the board.
1.3: Discipline of board members shall be as described in Article V, Section 3 "Suspension, Termination of membership."
SECTION 2 : THE BOARD
2.0: The board shall consist of, but not limited to, President, Vice President, Commissioner, Deputy Commissioners, Secretary, Treasurer, Head Athletic Director, Assistant Athletic Director, Head Cheer Coordinator, Assistant Cheer Coordinator, Equipment Manager, Two Fundraiser Chairpersons, two Concessions Chairpersons, Team Mom Representative, Sponsorship, Field Maintenance, Chapter Medical Directors, Head Coaches and Coaches Advisor.
SECTION 3.0: POSITIONS
3.0: PRESIDENT:
3.0.0: Shall preside at all meetings of the board and/or members.
3.0.1: Shall Conduct the affairs of the league and execute the policies established by the board.
3.0.2: Shall be responsible for making and executing, for and in the name of the league, such contracts and leases as may be deemed appropriate with approval from the board.
3.0.3: Shall, if necessary, delegate in writing to other board members the authority to make and execute contracts and leases.
3.0.4: Shall perform such other duties as prescribed by the board.
3.0.5: Shall represent the league as a member at Conference meetings and
together with the Commissioner have one vote.
3.0.6: May, at his/her discretion, serve as a head coach provided he/she meets all chapter requirements as stated in Article VII, Section 3.8.
3.0.7: Shall request from the commissioner a report outlining the circumstances concerning any head coach vacancy. Such report shall be in writing.
3.0.8: Shall not vote during meetings, unless necessary to break a tie.
3.1: COMMISSIONER :
3.1.0: Shall be responsible for the conduct of the coaches and their adherence to the rules.
3.1.1: Shall review conduct of the coaches and administer discipline as outlined in Article V, Section 3.
3.1.2: Shall investigate complaints irregularities and conditions believed to be detrimental to youths, the membership and the league as described in Article V, Section 3.
3.1.3: When necessary shall delegate only to the Deputy Commissioner, head Athletic Director or Cheer Coordinator the authority to conduct interviews and reviews concerning charges of misconduct against members as described in Article V, Section 3.
3.1.4: Shall represent the league as a member at the conference meetings and together with the president have one vote.
3.1.5: May, at his/her option, apply for and become a head coach.
3.1.6: Shall review and interview all applicants for coaching positions.
3.1.7: Shall appoint deputy commissioner (1 or more) for board approval. The authorities or delegated authorities to the deputy commissioners shall be presented to the board for approval and subsequent notification shall be given to all coaches. Such authorities delegated or otherwise shall not supercede those authorities given the Chapter Commissioner, and the Chapter Commissioner shall be responsible for all actions taken by his deputy commissioners.
3.1.8: Shall ensure that coaching ethics, spectator control, playing field requirements and any other game control requirements are adhered to at all times.
3.1.9: Shall keep the president advised of all disciplinary actions.
3.2: SECRETARY:
3.2.0.: Shall be responsible for recording the activities of the league and maintain appropriate files, mailing lists and necessary records.
3.2.1.: Shall maintain a list of all members.
3.2.2.: Shall maintain a list of all former members suspended during the previous 24 months.
3.2.3.: Shall keep and maintain the minutes of the meetings of the board, and have minutes prepared and available for board review one week after each meeting.
3.2.4.: Shall provide notice to all board members of all board meetings 48 hours prior to each meeting.
3.2.5.: Shall provide notice to members of the annual election meetings as described in Article VI, "Annual Board Election."
3.3: HEAD ATHLETIC DIRECTOR:
3.3.0.: Shall be responsible for the safety of the youth.
3.3.1.: Shall meet the qualifications specified by the Conference.
3.3.2.: Shall ensure that coaching ethics, spectator control, playing field requirements and any other game control requirements are adhered to at all times.
3.3.3.: Shall be responsible for the conduct of the individual team athletic directors and their adherence to the rules.
3.3.4.: Shall review conduct of the individual athletic directors and administer discipline as outlined in Article V, Section 3.
3.3.5.: Shall accept delegation of authority from the commissioner, whenever necessary, to conduct interviews and reviews concerning charges of misconduct against members as described in Article V, Section3.
3.3.6.: May appoint an Assistant Athletic Director for board approval. The authorities or
delegated authorities to the Assistant Athletic Director shall be presented to the board for approval and subsequent notification shall be given to all coaches. Such authorities delegated or otherwise shall not supercede those given the Athletic Director, and the Athletic Director shall be responsible for all actions by his/her Assistant Athletic Director.
3.3.7.: Shall coordinate with Medical Director to ensure adequate medical staffing at all events and to develop a response policy for on-field injuries.
3.4: TREASURER:
3.4.0.: Shall receive and deposit all monies received by the league, or delegate another board-approved member. Shall collect monies from the snack bar and other concessions at the end of play Saturday. Shall issue checks for normal restock.
3.4.1.: Shall keep records for the receipt and disbursement of all monies handled by the league.
3.4.2.: Shall draw checks for all disbursements deemed necessary and approved by the board. Shall make available to the snack bar, and for field necessities, checks for purchases.
3.4.3.: Shall prepare an annual budget, under the direction of the president.
3.4.4.: Shall prepare a monthly written report to accompany the minutes at monthly meetings.
3.4.5.: Shall make all deposits.
3.4.6: Shall maintain record of all registered players.
3.4.7.: Treasurer shall make sure all federal filing status forms are completed as necessary.
3.5: EQUIPMENT MANAGER:
3.5.0.: Shall be responsible for maintaining all playing equipment. All equipment shall be in safe condition at all times.
3.5.1.: Shall be responsible for notifying the board of replacement needs.
3.5.2.: Shall be responsible for the organization of the equipment room.
3.5.3.: Shall present to the board, at the last meeting of the year, a list of all requirements needed for the following year.
3.5.4.: Shall ensure that each team has a specific person in change of
equipment.
3.5.6.: Shall ensure that all safety standards pertaining to equipment are met at all times.
3.5.7.: Shall inform the board of any needed equipment throughout the year.
3.5.8.: Shall oversee purchase of all equipment with board approval in accordance with Article IX, Section 2.2.
3.6: CONCESSION CHAIRPERSON'S (2):
3.6.0.: Shall be responsible for the stocking, purchasing, and control of concession items, per board approval, at all league events.
3.6.1.: Shall be responsible for the coordination, along with team parent rep., of all helpers working in the concession stands.
3.6.2.: Shall submit to the treasurer all purchases and weekly sales receipts.
3.6.3.: Shall turn over all monies to the treasurer or another board-approved member at the end of an event, and shall count all monies and sign for the amount given the treasurer or approved board member, prior to the transaction.
3.6.4.: No one under 16 may work in the snack bar.
3.7: FUNDRAISING/SPONSORSHIP CHAIRPERSON'S (3):
3.7.0.: Shall be responsible for all board approved fund raising functions. All chapter fund-raising must first be board-approved.
3.7.1.: Shall submit a monthly report for fundraising events at each meeting.
3.7.2.: Shall be responsible for establishing committees to assist in the fund raising.
3.7.3.: Shall seek community participation and contributions throughout the year.
3.7.4.: Shall ensure all sponsor commitments are met and that sponsor banners are completed and exhibited by the first game and that sponsor appreciation plaques are completed by mid-season and a receipt delivered at time of donation.
3.8: HEAD COACHES (FOOTBALL & CHEER)
3.8.0.: Shall uphold all of the principles of the Yucaipa Region Junior All-American Football program,
and the Southern California Conference.
3.8.1.: Shall follow, without variance, the rules and regulations concerning practices, games and scrimmages, as handed down by the Southern California Conference and local chapter.
3.8.2.: Shall abide by designated medical attendant's decision in all matters of injury.
3.8.3.: Shall be neatly attired during games.
3.8.4.: Shall maintain a presence beyond reproach while instructing the youth and be responsible for the conduct of his/her assistant coaches and staff.
3.8.5.: Shall attend all regularly scheduled board meetings.
3.8.6.: Shall manage, maintain all equipment dispensed to the team.
3.8.7.: Shall submit a list of all team staff members for board approval.
3.8.8.: Shall participate themselves and solicit parent participation for all league functions or events where help is needed to ensure the success of the program, i.e.… snack bar, fundraisers, field maintenance and league events.
3.8.9.: Head coaches will ensure participation by parents and team members regarding snack bar, field set up and tear down, etc. Progressive discipline will follow. First offense is verbal warning.
3.9: HEAD CHEER COORDINATOR
3.9.0.: Shall uphold all of the principles of the Yucaipa Region Junior All-American Football program,
and the Southern California Conference. Shall be responsible for the conduct of the head cheer coaches.
3.9.1.: Shall follow, without variance, the rules and regulations concerning practices, games and scrimmages, as handed down by the Southern California Conference and local chapter.
3.9.2.: Shall be neatly attired during games.
3.9.3.: Shall maintain a presence beyond reproach while instructing the youth.
3.9.4.: Shall attend all regularly scheduled board meetings.
3.9.5.: Shall manage and maintain equipment dispersed to the teams.
3.9.6.: Shall submit a monthly report to the board regarding conference matters.
3.9.7.: Shall purchase board approved equipment for the cheerleaders.
3.9.8.: May appoint Assistant Cheer Coordinator for board approval. The authorities or delegated authorities to the Assistant Cheer Coordinator shall be presented to the board for approval and subsequent notification shall be given to all coaches. Such authorities delegated or otherwise shall not supercede those authorities given the Head Cheer Coordinator, and the Head Cheer Coordinator shall be responsible for all actions taken by his/her Assistant Cheer Coordinator.
3.9.9.: May, at his/her option, apply for and become a head coach.
3.10.: Shall review and interview all applicants for coaching positions.
3.10: TEAM PARENT REPRESENTATIVE:
3.10.0.: Shall be responsible for establishing and coordinating each team's "Team Parent."
3.10.1.: Shall be responsible for each team parent receiving league information to be dispersed to players and parents, per board approval.
3.10.2.: Shall be responsible for establishment of picture day, acquiring the photographer and coordinating the teams through the photo session, per board approval.
3.10.3.: Shall coordinate with Concessions Chairperson to ensure team
participation in the snack bar.
3.11: FIELD MANAGER:
3.11.0: Shall be responsible for setting up the field at all home games.
3.11.1.: Shall be responsible for maintenance and replacement of field equipment.
3.11.2.: Shall be responsible for setting up work crews to perform clean up and field maintenance.
3.12: COACHES ADVISOR:
3.12.0: Shall be the Head Football Coach of Yucaipa High School and/or Yucaipa High School AD.
3.12.1.: Shall maintain a position on the board, which is automatic. No vote shall be taken to approve this position.
3.13: VICE-PRESIDENT:
3.13.0: Shall be responsible for fulfilling the responsibilities of the President in his/her absence.
3.13.1: Shall be responsible for serving as Chairperson at committee meetings when designated by the President.
3.13.2: Shall be responsible for coordinating public relations with the City of Yucaipa and the Yucaipa School District, securing fields and locations for fundraising events or functions.
3.13.3: Shall assume, with board approval by two-thirds vote at an emergency meeting called by the secretary, the responsibilities and all authorities of the President's position on the board, should the current President be incapacitated, disabled, removed or having resigned, and he is, in the
judgment of the board, unable to continue as President.
3.14: MEDICAL DIRECTOR:
3.14.0: Shall be responsible for appointing qualified individuals to the Medical Staff and ensuring their attendance at all events. Persons filling positions on the Medical Staff should be trained to a level of EMT or higher.
3.14.1: Shall be responsible for monitoring the quality of care provided by the Medical Staff.
3.14.2: Shall maintain and restock the medical equipment cache and ensure the distribution of equipment to the Medical Staff at each event.
3.14.3: Shall coordinate with the Head A.D. on a response policy for on-field injuries.
3.14.4: In matters of injury, if the Head A.D. and the Team Medical disagree, then the player will not re-enter until both A.D. and the Medical agree.
SECTION 4 : MEETINGS:
4.1.0.: All meetings shall be of the following:
4.1.1.: Regularly scheduled monthly meeting.
4.1.2.: Special meeting:
A: called by the president.
B: called by five (5) board members in writing.
4.2.0.: Notice of all meetings shall be given by the secretary to the individual board members either by mail, telephone or by personal notice, forty-eight (48) hours minimum notice preceding the meeting.
4.3.0.: Any board member may waive the 48-hour notice.
4.4.0.: The attendance of any members at any meeting shall constitute a waiver of notice of such meeting.
SECTION 5 : VOTING :
5.0.0.: The following positions shall have one (1) vote: President, Vice-President, Head Athletic Director,
Commissioner, Secretary, Treasurer, Head Cheer Coordinator, Equipment Manager., Field Manager., Medical,
Coaches Advisor, Team Parent Rep., Fundraiser, Sponsorship, Concession, Assistant A.D.,
and Assistant Cheer Coordinator.
The following groups will have one combined vote for each group a) Deputy Commissioner(s); b) Head Football Coaches; c) Head Cheer Coaches.
5.1.0.: To constitute a quorum, seven (7) board members, including the president or individual accepting the role of president at the meeting, shall be present. If not a quorum, then all votes must be postponed until another meeting of the board can be scheduled. No action by the board can be taken unless a quorum is present.
5.2.0.: Proxy must be in writing and signed and pre-approved by the president.
SECTION 6 : TERMS :
Beginning with the 2003 elections
6.0.0.: President/Treasurer will serve a 2 year term.
6.1.0.: Commissioner/AD will serve a 2 year term.
6.2.0.: All others will be 1 year terms.
SECTION 7 : VACANCIES :
6.0.0.: If a vacancy occurs in the board of directors due to death, resignation or otherwise, the board shall by two-thirds majority vote (with at least a quorum present) nominate and elect a replacement for the vacated position.
6.1.0.: Such vote shall take place at the next regularly scheduled monthly meeting, or special meeting called for this purpose.
SECTION 8 : COMMITTEES :
7.0.0.: All committees must contain one (1) board member.
7.1.0. Any member of the league may be a committee member, once approved by the board.
7.2.0.: Committee members shall be appointed from a list of members who have announced verbally or in writing that they wish to become a committee member.
7.3.0.: Any appointed committee member shall have the right to decline such appointment.
7.4.0.: All committee meetings shall be governed by these by-laws, and all actions taken shall be conducted in a manner consistent with all rules, regulations, and by-laws of Junior All-American Football, the Southern California Conference and the Yucaipa Chapter. Committee actions shall be submitted to the board for approval.
ARTICLE VIII: APPOINTMENT OF COACHES:
SECTION 1: APPOINTMENT:
1.0: The commissioner, at the designated monthly meeting, shall present to the board the applications, for approval, of all coaches. If a coach has not filled out a written application he will not be allowed to coach.
1.1: The Cheer coordinator shall follow guidelines in 1.0 for cheer coaches.
SECTION 2 : HEAD COACHES (FOOTBALL/CHEER):
2.0: Head football coaches must have coached two (2) years of tackle football and meet all rules established by the Southern California Conference, and Yucaipa Chapter.
2.1: Head coaches must be available for personal interview by the commissioner or cheer coordinator to demonstrate general knowledge of the game.
2.2: All head coaches must meet all rules established by the Southern California Conference and Yucaipa Chapter.
ARTICLE IX : FINANCE AND ACCOUNTING :
SECTION 1 : FINANCES :
1.0: The board of directors shall decide all matters pertaining to the finances of the league and it shall place all monies in a common league treasury.
SECTION 2 : PAYMENTS :
2.0: All payments of debts of Yucaipa Region Junior All-American Football, so authorized by the board, shall be made on Y.R.J.A.A.F. checks requiring two (2) signatures.
2.1: The board will authorize three (3) board members to maintain signatures on record at a depository approved by the board.
2.2: No disbursements or cash purchases will be made without prior board approval, except in the event of an emergency with the approval of any two of the following: President, Treasurer or Commissioner.
2.3: No reimbursements will be made without appropriate receipts.
2.4: A full written disclosure to the board shall be submitted at the next board meeting in the event of any disbursements.
SECTION 3 : FISCAL YEAR :
3.0: The fiscal year of the league shall begin on January 1 and shall end on December 31.
SECTION 4 : CEASING OF OPERATIONS :
4.0: If Yucaipa Region Jr. All-American fails, all monies shall be donated to charity at the discretion of the board.
SECTION 5 : FEES :
5.0: The fees for football and cheerleading should be set by the board and posted in the local media and at registration.
5.1: An 80% refund of football fees will be made within the first 10 hours of practice (excluding cheerleading).
5.2.: No football fees will be refunded, for any reason, after the first 10 hours of practice except by board approval.
ARTICLE X : AMENDMENTS :
SECTION 1 : AUTHORITY:
1.0: The power and authority to adopt, amend or repeal any of the by-laws contained herein rests solely with the board of directors of Yucaipa Region Jr. All-American Football, Inc.
2.0.: Any member of the board may initiate a change in the by-laws by submitting the proposed change in writing at the next regularly scheduled board meeting.
2.1: Once the proposed change is submitted to the board, the president shall read aloud, before the board, the proposed change and leave the item open for discussion. Such discussion shall be limited to voice arguments both for and against such change.
2.2: Once discussion is complete, the president shall request motions be placed on the table. Only voting board members present shall be allowed to move on the item, and likewise second the motion.
2.3: Should a motion be made on the item and the motion seconded, a vote by two-thirds of the board members present shall be sufficient to carry the motion.
2.4: Once carried, a motion changing the by-laws shall go into effect immediately.
ARTICLE XI: BY-LAWS :
SECTION 1.0 : BY-LAWS AVAILABILITY :
1.0: A copy of the by-laws shall be made available within one week of request by any member of the league.
SECTION 1 : REGISTRATION :
1.1: The registration committee shall be responsible for the registration of players interested in participating in the program.
1.2: The committee shall appoint assistants to aid in the registration of all players.
1.3: The treasurer shall be responsible for the accumulation of registration fees, by cash or check, and shall maintain receipts and accurate records of all monies received.
1.4: Registration will be held at a location determined by the board.
1.5: Late registration shall be allowed provided all rules and regulations of the Southern California Conference and Yucaipa Chapter are strictly adhered to.
1.6: Chapter Scholarships shall be determined by chapter board. Sponsorships are awarded to needy families with parents or guardians able to support the league through snack bar and field maintenance participation. All members participating in the sponsorship program will sign a contract of agreement. Violation of this agreement will result in the suspension of the player/cheerleader until the requirements are met.
1.7: All fees shall be paid prior to the first day of practice, unless otherwise approved by the board.
SECTION 2 : DRAFT PROCEDURES :
2.1: The guidelines set forth in JAAFSC Official Rule Book Art. 3, Sec. G #8 shall apply, along with the following provisions:
2.2: The order of player selection will be as follows:
a. The Highest division of play team will select ten 10 yr. olds/12 yr olds. (Includes mandatory placements).
b. The Lowest team will then select 10 yr. olds/12 yr olds, including mandatory placements, to a maximum of ten players.
c. The Division 1 team will select five 9 yr olds/11 yr olds, not including mandatory placements.
d. The Division 2 team will then select five 9 yr old/11 yr olds, not including mandatory placements.
e. Remaining players will be grouped together and picked in alternating fashion until selections are complete.
2.3: Mandatory placements are defined as: sibling options, co-habitant (same address, different last name) options and staff/coach options.
2.4: Each Head Coach will have four staff/coach options, not including his/her own player.
ARTICLE XII : BOUNDARIES :
SECTION 1 : ESTABLISHMENT OF BOUNDARIES :
1.1: The board of directors shall establish league boundaries.
1.2: The boundaries shall not infringe upon the boundaries of another conference chapter.
1.3: Players shall be recruited from within the boundaries as established by the board.
1.4: The president shall submit the boundaries as approved by the Yucaipa Chapter to the Southern California Conference prior to the first practice.
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